Signs Your San Jose Business Is Outgrowing QuickBooks
Accounting is and will always remain a critical part of every business’s operations. Companies can now pick from various accounting software available to manage everything to meet financial, operational, managerial, and other essential aspects. Notably, every business should adapt to a solution that offers outstanding flexibility, efficiency, and the ability to scale broader in the future. This is to ensure that you can keep up with your expansion rate and establish areas of strength for future growth and your business IT infrastructure.
In quest of a solution that can meet business needs, many business owners opt for spreadsheets, QuickBooks, and Microsoft Dynamics 365. However, how do you know you’re outgrowing it if you’ve been using QuickBooks?
What is QuickBooks?
QuickBooks is a well-known accounting tool for beginners and is excellent for start-up businesses with simple financial management requirements. In fact, QuickBooks is among the most extensively used accounting and financial management tools.
Is QuickBooks Sufficient?
QuickBooks is averagely sufficient in managing simple accounting needs. Not only does QuickBooks help customers manage their business transactions effectively, but it also allows them to save time and effort by integrating standard financial operations and processes into a consolidated, user-friendly interface.
On the downside, QuickBooks can’t be used to manage any other corporate operations outside finance. Without question, QuickBooks is not a full-fledged ERP system. While manual workarounds and additional software can address many of QuickBooks’ flaws, unfortunately, those measures become insufficient, and issues arise that can stifle growth.
Determining when to switch to a new system is challenging for many organizations. If you regularly need to run your business utilizing third-party services and an ERP package, you may have outgrown QuickBooks. It may be time to get over QuickBooks and forge a closer bond with a system like Microsoft Dynamics.
Signs that You’ve Outgrown QuickBooks
1. Spreadsheets Overload
Essential organizational information is usually maintained on spreadsheets since QuickBooks restricts access. It also serves as a sign that employees often start perusing the spreadsheet to locate the most recent and accurate data. Currently, spreadsheets have insufficient review and consistency controls and are susceptible to human error while entering data, making them vulnerable to extortion.
2. Reliance on the Cloud
If cloud data is not accessible, mobility is limited, and using a system is less convenient than one that is cloud-based. Even the founder firm admits that QuickBooks Enterprise is not designed for cloud functionality, although you may access it online. No extra hardware or software is necessary when using an on-premises or cloud solution.
3. Disparate Tools
Add-on programming is typically used by companies that outgrow spreadsheets to fill in the gaps in areas like QuickBooks’ stock management. Some QuickBooks and FishBowl customers assert that on rare occasions, they crash and cannot deliver the consistent data required for stock administration. This is a typical issue for companies utilizing QuickBooks. They install external add-ons to fill functionality holes in QuickBooks, only to find that the relationships aren’t as solid as they were led to believe, the information isn’t synchronized, and issues develop during updates. The remaining data is scattered throughout the company in different frameworks and bookkeeping sheets.
4. There Are More Users Than QuickBooks Can Support
QuickBooks Enterprise can be used concurrently by up to 30 clients. This might work for a small private venture, but your business will soon require more employees. Using software that can be scalable as your business expands or can serve several companies is advisable. Hence, your business won’t have to reimplement, which may be expensive and time-consuming. Instead, it can continue using a natural stage.
5. It’s difficult to add additional product lines or revenue sources
The staff is required to come up with workarounds for every company change. QuickBooks’ built-in tools do not handle routine tasks like adding new sales tax rates or making simple changes to matrix SKUs. It is necessary to manually complete tasks or use spreadsheets for tasks that cry for automation.
What’s Next Once You Realize You have Outgrown QuickBooks?
When you recognize that QuickBooks is holding back your business, you should look into and select a more practical option, which usually entails a cloud-based ERP framework. Because ERP is recognized to function best when employed by large firms and for projects with a broad scope, this strategy may appear daunting to some. The current ERP phases allow businesses to start small and gain capability as they grow.
Why Opt for Microsoft Dynamics Solution Over QuickBooks?
Organizations utilize Microsoft Dynamics 365, a customer relationship management and enterprise resource planning program, to achieve functional competency. Microsoft Dynamics 365 is a comprehensive collection of vital programs that meets the needs of several business requirements. The platform saves users a significant amount of time by removing the need for users to choose multiple applications to do different business operations.
The capabilities for automating and optimizing business, tasks, finances, customer care, advertising, and sales are included in Microsoft Dynamics solutions as it is now configured. Furthermore, Microsoft Dynamics modules can interact and complement pre-existing frameworks. You may benefit from cutting-edge features like the Activity Log Feature with Microsoft Dynamics 365, which simplifies tracking every customer interaction, action, and history.
More so, the platform simultaneously analyzes the data it has collected to provide users with relevant insights and suggestions that help them provide better service to their customers. Additionally, the technology automates several procedures that shorten the sales cycle and increase worker output. That said, Microsoft Dynamics has a SmartSearch function that lets users access any information from previously saved records, contacts, opportunities, and templates. Users’ productivity can be considerably increased by using this intelligent search feature.
Choose V&C Solutions for your Microsoft Dynamics Transition
As the world is changing, it’s critical for every business to transform with developing technology. ERP solutions integrate business data from several departments inside your company to build a sophisticated and future-proof ecosystem. At V&C Solutions, we offer reliable IT strategies and expertise solutions and help provide reliable tools to fuel your business’s profitability and long-term growth. If you are unassertive that your business might have outgrown QuickBook, contact us for a consultation and see how V&C Solutions in San Jose can help your business transition to Microsoft Dynamics solutions.
